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Tata Consultancy Services building in SIPCOT, Siruseri.

If there’s one thing for certain, it’s that the past year hasn’t been easy for businesses. However, it’s not all doom and gloom. Despite Covid-19 leaving 6 million small businesses at risk, many used the opportunity to innovate and grow their presence.

If this sounds familiar, you may be wondering how best to go about growth. Quite often, the first step of growing your business is establishing an office space.

If you’re wondering how best to set up your new office space, read on for our handy guide to setting up your office.

What are the key things to look out for when setting up an office for the first time?

Health and safety

Firstly, if you’re setting up a new premises, the first thing to consider is health and safety. With 142 workers suffering fatal accidents at work each year, it’s imperative your workspace complies with relevant regulations.

To make sure your office is a safe place for you and your employees, you’ll need to make sure you have the correct equipment onsite, such as fire extinguishers and fire alarms.

You’ll also need to check what regulations apply too.


Nobody wants to come to work to have to sit on the floor. Therefore, when you’re planning your office, make sure you’ve purchased enough seats and desks for everyone as a minimum. You’ll want to make sure that any chairs you buy have ample back support to reduce the risk of injury.

Furthermore, consider investing in some informal seating. From sofas to beanbags or even bar stools – having somewhere employees can relax is hugely beneficial for productivity and morale.   

Office equipment

If you’re setting up an office, you’ll need the right equipment for the job. Make sure you invest in good quality computer monitors, laptops, printers, phones and anything else you may need.

But you don’t need to buy them outright. Many companies offer leasing options to help spread the cost over a number of months.

Telephone lines

If you’re running a business, you’ll need to make sure people can contact you. Therefore, it’s essential that you get a telephone line up and running. There are many kinds of telephone line that can work for your business, so it’s worth taking the time to find the right option.

Make sure there’s enough space

Rather than cramming people into an office like sardines, make sure your office is big enough so that people can work comfortably.

If you have a flexible working policy in place, think about how many people will be working from your office at once, and how you will manage the number of people coming in and out on a daily basis.

As a rule of thumb, it’s good practice that social distancing can be maintained in the workplace.

Office layout

Finally, consider your office layout. Having desks in a row can feel impersonal, so consider how sociable to make your office layout. Often having desks in sociable chunks can be better for encouraging collaborative working.

The bottom line is that setting up an office space can be stressful. However, if you follow the above guide, you will be well on your way to having a productive office space that you can call your own.

Image Credits: Kforkanish


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