apps for running a business
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Arthur C. Clarke once said that any sufficiently advanced technology is indistinguishable from magic. There’s a lot of truth in that quote, especially now that every one of us carries a smartphone around with us. Those handy little devices in our pockets are 120 million times more powerful than the on-board computer on 1971’s Apollo spaceship.

And we’re not just using them to play Angry Birds with, either. More and more people are using their smartphones as their primary computing device, and today’s businessmen are used to using them to check their emails on the move or to consume content on the commute or between meetings.

But that’s just the tip of the iceberg, and so without further ago, let’s dive in and take a look at the most powerful smartphone apps for running a business.

Run Your Business with These Apps


Slack is a messaging and communications app that’s perfect for business use. You can run bots on the network to provide immediate, automated information, and you can create specific discussion rooms for different projects and different clients. Slack also supports video calls, and it makes a great alternative to hopping between WhatsApp, Skype and other platforms.


Expensify is an expenses and finance tracking application that allows you to scan and store receipts on the fly. If you have multiple employees with different expense accounts, you can use Expensify to store the data in a single place: the cloud.


QuickBooks is a useful tool for managing your finances on the go, and it even integrates with Expensify to make it easier than ever before for you to make sure that you’re working within your budgets.

Google Docs

Google Docs allows you and your colleagues to collaborate on documents in real time, and all documents are also backed up to the cloud. They can be shared easily and it’s almost impossible to lose them, although it’s still a good idea to take backups of any documents that are particularly important.


Upwork can be a useful tool for outsourcing work and tapping into the gig economy, and for many businesses it can also be a valuable source of inbound leads. That makes it a versatile tool for a wide range of different use cases, whether you need to augment your team with some extra talent or whether you need to bring in a few extra leads.


Dropbox is the market-leading cloud storage provider, allowing you to store and share files throughout your business. It even has a dedicated business plan that’s designed specifically to help teams to collaborate across different locations. Even if you’re a sole trader with nobody else working for you, Dropbox can help, if only for version control and backups.


Limble CMMS is a cloud-based computerised maintenance management system that’s designed to help SMEs to carry out maintenance by tracking assets, parts inventories, workflows and more. You can schedule recurring maintenance work and cut down your reliance on legacy systems, clunky Excel spreadsheets and manual reminders that are easily forgotten. What’s not to like?


This app is all about allowing you to use a second mobile number for your smartphone. This means that you can use the same phone for both personal and business use, and you can even roll it out across your company to give every member of your workforce a de facto work phone without having to spend a bunch of money on the hardware.


Asana is the same project management tool that Facebook used to use, so it’s safe to say that it comes highly recommended. There are all sorts of different features, from task assignment and scheduling to automated reminders and more. The goal is to reduce the number of emails that are going around and to make it easier for people to focus on the task in hand.

Time Doctor

They say that time is money, and this application is designed to help you to track that time and to get a feel for what your employees are doing when they’re on the clock. You can also start to identify where you may need extra resources or take steps to solve the problem if employees are being held back by a specific department or by one of your processes.


Now that you know which apps people are using to manage their businesses, the next step is to give them a try and to figure out whether you can make any of them work for you. Consider taking the time to download them all and to test them out, and feel free to check out demo videos and tutorials online if they help you to get more from the software.

Remember that even if you’re not using these tools yourself, your competitors are, and they’re not going to wait for you to catch up. If you want your business to be the best it can possibly be, you need to press home every advantage you can. This means being receptive to new tools and ideas and being willing to change with the times, and the apps on this list can help you to do just that. Good luck.


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