Credits - Office Snapshots

When you’re moving into a new office, it can be difficult deciding what equipment you’re actually going to need. You want to ensure you’ve got the essentials, but you’re not overspending on the unnecessary add-ons.

So, how can you decide on which equipment you need in your office?

Consider the Available Space

Before you even move into a new office space, it’s always a good idea to take a look at how much room you have available. How large is the main room? Are there any side rooms you can take advantage of? Is there an area you can use as the staff room? Determining how much space you have to work with will be a deciding factor in what equipment you end up buying.

Purchase the Essential Equipment

There is a long list of equipment that is necessary in order for a business to run smoothly. You’re going to need desks, comfortable chairs, phones, whiteboards…the list goes on.

Then there’s the technology. Computer monitors, keyboards, printers, scanners, shredders, and any required computer software. Expenses for the technology in your office can accumulate quite easily. Make sure to do your research and find great brands that will provide durable and high-quality equipment.

Don’t forget the kitchen equipment too! Make sure to get a microwave, kettle, and toaster for your staff to use on their lunch breaks. You may also want to stock up on some plates and mugs, but this is not a given in most offices.

Buy the Office Supplies

Alongside the larger office items, your employees and visitors will need the stationery basics too. Get plenty of pens, notepads, printer paper, sticky notes, folders, file organizers, envelopes. Stock up your office so that your team can get their work done efficiently.

Consider Your Preferences

Once you’ve determined the equipment your business cannot live without, you can identify how much of your budget is left over for additional items. Consider your personal preferences. Do you want a large projector to use in training sessions and meetings? Are you keen on installing super-fast WiFi to increase work efficiency? What about inkjet vs laser printers?

Ask Your Staff What They Need

You must also take any staff wishes into account. Have the asked for a printer and scanner on every desk? Have they specified that they would like a personal calendar for each desk to help them stay organized with their deadlines? Do they want a radio to play as background noise?

As a business owner or office manager, it’s vital that you help your employees in every way possible. If a particular team member has specific needs and requirements, you should try to accommodate them in every way possible. For example, if an employee has trouble with wrist pain, you may need to invest in some ergonomic keyboards. Or if someone has had recent knee surgery, consider offering an electronic chair that makes it easier for them to maneuver in and out of the seat.

By listening to the desires of your staff, you can boost staff morale, employee satisfaction, and employee retention rates.


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