The importance of tracking time is undeniable, but the reality is it will likely be more important for those in charge of a business than the employees.
This tool allows managers and owners to keep track of the amount of time a project takes to be completed. It allows for more specific numbers that can be analyzed later on, and it helps leadership make effective changes to improve productivity. In short, it is the kind of a tool any business would want to use.
The battle you have now is getting your employees to care about time tracking as much as you do. Remember that you are motivated by your bottom line, but your employees could care less.
The following are eight ways you can motivate your employees to track time so that this tool is as effective as you want it to be.
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Time and Money
One thing you can do to try to convince your employees to value tracked time is by explaining the connection between this task and their billable hours.
Your employees care about a lot of things, but one thing they care about the most when it comes to your company is the money they are making. Showing your employees how billable hours can be improved and why that could mean more precise checks for them could definitely get people excited about this.
The next thing you may want to highlight is how it can track progress and help employees stay focused on finishing the project.
This might sound like something only managers would care about because it means you are getting optimal productivity, but it can be helpful for employees, too.
What you want to point out is that this time tool is going to be able to record productivity that can be later used to the employee’s advantage.
Try to communicate that having progress logged effectively can be used as proof of value. This means an employee can redirect managers to their progress sheets to prove that promotion is warranted. This should definitely get some of your reluctant workers on board with your decision to use this tool.
There is no way around the elephant in the room, and you should address it head-on. Tracked time will be used to micromanage your team. One reason your employees might be apprehensive towards this tool is that they are afraid you are trying to use the tool to milk more work out of employees.
Any rational person can understand how a person could come to this conclusion, but you have to explain to your employees that micromanaging is not what tracked time is for.
Explain that this tool is meant to analyze progress, not time. In essence, if an employee works fewer hours but is able to accomplish a lot, this program will highlight this employee’s efficiency. The program is meant to reward efficiency and find ways to expand it.
Variety is Key
Another important step that could get your employees on board with this plan is to show them how easy it is to adapt to the entire track time concept.
You want to do a presentation to show your employees they can do something as easy as download an app to start tracking time.
There are some online versions available, which can also be used, but it is really up to the employee. Letting your employees know there are many ways to track time that are easy to adapt to should encourage them to start this new way of doing things.
Set a Schedule
Making sure all employees are aware of when timesheets are due is a great way to motivate them.
Each employee is going to be expected to turn these in at a specific time, which should get those employees who aren’t motivated to feel a little more inclined to follow suit.
Taking this step creates expectations and also uses the crowd effect that says people tend to do what others are doing. This effect is something most people cannot resist, and you can use it to your advantage.
Create a Job
Okay, motivating your employees to work with this new tool is one thing, but you also have to address the reality of mistakes. No matter how motivated employees become, there is going to be an employee or two who fails to use the tool effectively.
You can create a job that helps you monitor tracked time and helps you enforce the concept. It also gives employees an opportunity to have someone to talk to if they are having issues adapting to this tool.
The job can give one of your employees an opportunity to show you their leadership skills, and it may even create another position that pays more. Using your personnel to help motivate other employees is a smart move.
There is something special about results that can motivate employees. You want to do your best to communicate some of the ways you’ve been using the tracked time to improve your employee’s life.
For example, you can address internal wasted time if you notice that certain meetings are taking too much time or if email checking is preventing productivity.
You can allocate time to check on emails and reduce meeting times, which should give your employees more time to work. Your employees will feel that time and should feel less stressed because more time reduces that “crunch time” feeling.
Perhaps one of the most effective ways to motivate your employees is to go ahead and reward a job well done. Show your employees a little appreciation when the tracked time is used effectively on any given week or month.
There are a number of ways you can do this; for example, you can throw a monthly party or even give employees a little bonus when the job is done right.
Motivating employees to get on board with this system not only helps them; it helps you improve productivity. Yes, providing a few rewards may hurt, but encouraging productivity is something that pays for itself many times over.
Hopefully, some of these points make it easier to get your employees excited to follow this new way of doing things inside your company.